QR Code Image Matching

This section will cover the following Topics:

Getting Started with a QR Code Project
Adding Data to Your QR Code Project
Auto Matching Groups or Teams to Individuals with QR Codes
Accessing your Project’s QR Codes
Mobile Device QR Code Option
Shooting your QR Codes
Managing your QR Codes on your Mobile Device
Adding a New Subject at the Shoot
Creating QR Code Registration Signs and Shortcuts
Printing Paper QR Codes
Post Photo Day QR Code Workflow
Posting your QR Code Project to Order Pix Suite
Paper QR Code Auto Matching Groups

QR Code Image Matching offers two styles of QR Code Image Matching, with traditional QR Code Printed on Paper or our unique Mobile Device QR Code Image Matching.

OSP's QR Code Image Matching system supports PrePay One Shot & Pick-Best Projects, or Proof Project’s. It’s important for you to have decided which type of Project you are going to offer your schools before starting your OPS Project setup.

QR Code Sequential can be used with or without project data being provided to you prior to your shoot. The QR codes used for your projects are generated by OPS and can be either printed out in various formats or displayed on a mobile device such as an iPhone, iPad or Android phone or tablet. The QR Code Sequential method is perfect for both studios that are new to matching Images and Data and experienced studios that prefer a paperless day of the shoot method.

QR Code Image Matching Instructions

OPS QR Code Sequential Image Matching System features a unique two QR code system that is designed to match individuals to their group(s) automatically even if they are photographed in different outfits and groups at different times during the shoot. OPS Sequential Image Matching will even work if you shoot the same subject on different days if it’s the same project. QR Code Sequential Image Matching is available for all types of Volume Projects, such as Dance, Sports, and School Portraits.

1. Getting Started with a QR Code Project

To set up a QR Code Sequential Image Match project, login to your OPS administration page and Click on Projects > then on the Add a Project buttons just below the menu bar.

Next complete the Add a Reorder Project as seen below, with special attention given to the Image and Group Matching Sections Circled in Red below. In these sections it is important for you to select the correct option offered so your project is set up for the workflow you are planning on using. The project below is being set up for QR Code Sequential Shooting, and the Group Names are being Auto Matched via OSP. Contact your TSR or Customer Service if you have any questions regarding the correct setup option you will need for your project. Also please do not forget to Click on the Save button when you are finished.

Do not Forget!

2. Adding Data to Your QR Code Project

After saving your Project Setup, Click on the Subjects Tab > and then the Subject Action Dropdown Arrow > In the drop-down window select the Add / Merge Subject Data Only line.

Important Note! Your Project’s Data can only be Imported once. If you need to add or correct your project’s data, we strongly recommend you reference our Appending Your Data instructions first.

(Also Note for PrePay Credits/Deposits workflow accounts: If you are creating your own customer data by having your clients PrePay a Print or Package Deposit, you must Export the PrePay CSV file first before you can move-on to the step below on Adding Data. Please see our Prepay Credits/Deposits Workflow Instructions for more details.)

After clicking on the Add/Merge Data Line an Upload Data CSV Window will open, Click On> the Choose File Button to Select the .CSV Data File you are using for this project. After you have selected your file, Click On the Upload File Button.

A new Map Fields window will open and must be confirmed before your .CSV file can be uploaded. If your .CVS file headers match the OPS fields your data will map automatically. However, if they do not match it is especially important for you to click on the drop-down arrow next to the field name to match your .CSV Data column to OPS’s.

Please note: Passwords are an integral part of OPS’s ability to deliver individual password protected galleries to your client’s. If your data does not contain a Password column with data, the OPS software will automatically assign a password to each subject line required. Requesting Passwords via OPS is easy, simply click on the drop-down arrow in the Password Box and select the Generate Passwords line. Doing this will enable OPS to create a password for each subject’s gallery.

After Mapping your data fields, Click on the Import Data button.

After your data has been Imported, it can be viewed on the project’s Subjects page. (See photo below.)

Note the Password fields now contain Auto Generated Passwords so OPS can create individual galleries.

3. Auto Matching Groups or Teams to Individuals with QR Codes

*Note: The instructions below are for Auto Matching your Groups or Teams to Individuals using QR Codes on a Mobile Device only. If you are using Paper QR Codes, please refer to the Auto Group Matching instructions on Page #15)(At the end of this document.)

If you are shooting a project requiring Groups/Team Matching and the names of the Groups or Teams are available to you prior to your shoot, you can preload the group names using the same method as Importing your Project’s Data.

Creating a Group or Team Name Data File is Easy, simply enter the word “Group” in the First Name Field, The Name of the Group in the Last Name field, and the Name of the Group once again in the Team name field. Please do not enter any data in the Password Field, let OPS Generate the Group Passwords for you.

After Importing your Group/Team project’s Subject Data will have both your Individual and Group/Team data.

4. Accessing your Project’s QR Codes

There are two QR Code shooting methods available to you, either by employing a Mobile Phone or Tablet/iPad, or by Paper/Label Printout.

5. Mobile Device QR Code Option

At the bottom left side of your project’s Subject Page, you will find a QR code with instructions to scan it to open our QR Code App on your phone.

If your mobile device does not read the QR Code, you can also open the QR Code App by clicking on the shortcut link circled below.

After you have imported all your project’s individual data and groups/team names (if required) you will be all set to QR Match your shoot! Simply access the projects QR Codes as described above, and the app will automatically open to the first individual’s name & QR Code.

Note: We recommend you increase the size of the QR Code display on your phone when the first QR opens. Simply Click on the Gear Icon in the App Controls and select the QR Size numb that works best for your screen. Important! The QR Code size should include all the entire white border around the QR Code. (A small amount of the Gray Background around the white border is ideal.)

Sample Cell Phone Screens with an Individual QR Code only and Both Individual & Group QR Codes

Your 2nd Group QR Code can be added by clicking on the Gear Icon and then checking off the Group Field Name you are matching your individual images to. (Note: Please frame your QR Code(s) in your camera so that they fill at least 50% of your file size area.)

6. Shooting your QR Codes

For best results make sure the QR Code is at least a minimum of 50% of the Image Frame!

7. Managing your QR Codes on your Mobile Device

8. Adding a New Subject at the Shoot

(Available to Mobile Phone QR Shooters only)

There are two methods available to you for Adding / Registering Individuals on site during your shoot. You can either add the unregistered (or no Data) subject right on your phone or mobile device (see the left image below) or Print out a Registration Sign (instructions on the next page) and post it at your shoot so parents can Register their child.

Note: Once the online form is completed, simply click on the Add Subject button. OPS will automatically add the new subject info to your project (including a password number) and refreshes your shoot list. Simply click on the Search Magnifying Icon to find their QR code.

9. Creating QR Code Registration Signs and Shortcuts

All OPS projects automatically create a QR Code project shortcut, which is located at the Links Tab in the Projects Options page. (See photo below) The Project QR code can be found at the bottom left side of this page. The QR code can be copied and saved so it can be used on flyers or notices you may be planning on sending home to parents.

Also, if you would like to print out a QR Code sign, click on the “Print a Registration QR code sign” link located below the QR code. This link will open a new window with your project’s QR Code and editable text. Simply Type in your Project info and Print Out as many copies you need for your project’s shoot day.

(See Sample below)

Checkout our Client Registrations Instructions link if you would like more info on setting up Project Registrations and Project Registrations with a PrePay Options.

10. Printing Paper QR Codes

Go to your project’s Subjects Tab and click on the Subject Actions drop down arrow. > Once the Subject Actions window opens, Click on the QR Codes / Barcodes line.

When your QR Code Page opens, Click on the Format Drop Down Arrow to select the type of page format you would like to print out. The Sort and Filter Buttons on the left side of the page will allow you to print your data in the exact order you require for your project. (Note you can also Download a .CSV file of this data for your records or if you need to print out a custom format using Avery Printing software.)

Sample Printouts

30-Up and Single Column Output

(Important: Please be sure to frame your QR Code(s) in your camera to a minimum of 50% of your file size.)

OPS 1 & 2-Up QR Code or Custom 4-Up Avery QR Code per Page

Custom Layouts can be created at:https://www.avery.com/software/design-and-print/

11. Post Photo Day QR Code Workflow

After you completed photographing your day’s shoot, we recommend you review, cull and color adjust, and Photoshop your camera files. Please make certain you have an QR code image in front of the first photo of each subject. If you are missing or misfired a QR Code image you can simply reshoot the missing (same) QR code - then rename the new QR Code Image so the number of the new (missing) QR Code image will line up in front of the subject’s first image. (Note: Please be sure to include the QR Code Images when you post your project onto OPS. Our software will automatically filter out the QR codes images before your gallery goes live.)

After you have completed your post photo day file review, you will now be ready to post your images to your project on Order Pix Suite (OPS). See details below………

(Note the sample image below is a Mobile Device QR code capture shoot. Paper QR codes are handled in the same manner except for group images. Please reference our Paper QR Code Auto Matching Groups instructions on page #18)

12. Posting your QR Code Project to Order Pix Suite

Important Note Regarding QR Code Green Screen Background Projects

Before posting your QR Code images, please double check to make sure your Green Screen project is set up correctly. Your project should have a Background Set selected in the Options/General Tab section of your project. Also if you plan on ordering ACI Green Screen Knockout Services, it’s Critical you select the YES Extract Green Background button in the Image Processing section before posting your images. Also don’t forget to click on the Save button to save the changes you have made.

Next select the Image Processing Services you want applied to your image files

Perfectly clear
Global Color Correction
Individual Color Correction - $0.10 per file

Then please remember to Update Project Settings.

Posting Your QR Code Project

Posting your QR Code Projects done using the same method as all our online image and data postings. Go to your project’s Subject Page and click on the Subject Actions Dropdown Arrow. > Next select the Add / Merge Image Files Only option line.

On the Add / Merge Images page, Click on the Select Images Files to Upload button, Navigate to your QR Final Images Folder and Select all the images you need to post to your OPS Project. Then Click on the Open Button.

Your Image Uploading Page will open and display your project’s posting status until all the files are posted.

After all your images have been posted, your Project’s Subject window will open displaying all the images you posted and assigned to the appropriate subject. Note your Group Images are listed separately. OPS will automatically match your individual images with their group photos. We recommend you double check a few subject images to make sure the names you photographed have images attached. We also suggest you Login to a couple of galleries to make sure everything looks as expected.

Your Project is Now Online

13. Paper QR Code Auto Matching Groups

If your project requires Matching Individual Images to Groups or Classes, we recommend the following steps to ensure OPS will automatically match your Group/Class Photos to each child correctly.

Typically, the school or organization you are photographing will have the Grade, Homeroom, Teacher, or Team names already entered in the Excel file they give you before your shoot. It is important you identify which field name will be photographed for the project’s group images so you can plan accordingly. If the group names are not included as part of the data the school sends to you, we recommend you ask the school for a new Excel File with the group information field included. Doing this ahead of time will save you time and stress from having to match up your group photos manually after the shoot.

Recommended Workflow for Auto Group Matching

The sample school data below displays normal school shoot data with the Teacher’s Column being used for the Group Names. After shooting your group photos, we recommend you re-name each Group file the same as the Teacher’s name along with a .JPG (Important! Each file must have a .jpg at the end.)

As you can see in the data sample below, the School Project has been sorted by Teacher’s names. The Group file names are named the same as all the Teachers. Sorting and naming your Group’s in this manner will insure each child will be matched up with their group photo automatically by the lab when your orders are printed.

This method will also work if your school is using Grades or Home Rooms for their Group Photos. In the Group Name Field, simply re-name your files 005.jpg for grades or 0191.jpg for Home Rooms to get the same results. (Window users should always pad their number filenames with at least two zero so your files sort in the correct sequence.)

(Note: If you are an inexperienced Excel user, check out this YouTube Video on Filling Down Column Data: Auto Fill Data.)

When you are finished adding your Group Image files names, simply append the data in your project by Importing and Merging your additional School Data file containing your group images. (See details below.)

Importing/Merging your Group Image Files

After you have append your school data for group image matching, simply click on the Subject Actions button and upload your New Data File* with the Group Image Names, and then upload the newly named Group Images. *Note: Your new “append” data file should contain the same information as the original file you used for the project. It's CRITICAL your appended .csv data file contains the Original Ticket Code column and data. (The only change to the data file should be the addition of the Group Images .jpg Files Names.)

Now go to the Subjects Page, click on the Subjects Actions link and then select the Add / Merge Subject Data Only line to add your appended .csv file to your project.

After uploading your appended data, the next step is to upload all your group image files. Simple login into Subjects Action button once again and this time select the Add / Merge Image File Names Only. Follow the same steps you took in uploading your individual files to upload your Group image files.

When both your new data and group image files are posted, your project Subject Page will display both the individual and group files in the appropriate student galleries.

Congratulations, your Groups Files are now matched to each subject!