QR Code Image Matching

with Paper QR Codes

Our QR Code Image Matching system supports PrePay One Shot & Pick-Best Projects, or  Proof Project’s. It’s important for you to have decided which type of Project you are going to offer your schools before starting your OPS Project setup.

QR Code Sequential can be used with or without project data being provided to you prior to your shoot. The QR codes used for your projects are generated by OPS and can be printed out in various formats. The QR Code Sequential method is perfect for both studios that are new to matching Images to Data, or Experienced Volume Studios that prefer an easy to manage method of shooting a project. 

QR Code Sequential Instruction

To set up a QR Code Sequential Image Match project, login to your OPS administration page and Click on Projects > then on the Add a Project buttons just below the menu bar.

 

Next complete the Add a Reorder Project as seen below, with special attention given to the Image and Group Matching Sections Circled in Red below. In these sections it is important for you to select the correct option offered so your project is set up for the workflow you are planning on using. The project below is being set up for QR Code Sequential Shooting, and the Group Names are being Auto Matched via OSP. Contact your TSR or Customer Service if you have any questions regarding the correct setup option you will need for your project. Also please do not forget to Click on the Save button when you are finished.

 Don't Forget!

 

 

Adding Data to Your QR Code Project

After saving your Project Setup, Click on the Subjects Tab > and then the Subject Action Dropdown Arrow > In the drop-down window select the Add / Merge Subject Data Only line.

*Auto Matching Groups or Teams to Individuals

*If your project requires Groups/Team Matching please refer to the Auto Group Matching instructions at the end of this document BEFORE Adding your Subject Data. 

Important Note! Your Project’s Data can only be Imported once. If you need to add or correct your project’s data, we strongly recommend you reference our Appending Your Data instructions first. 

(Also Note for PrePay Credits/Deposits workflow accounts: If you are creating your own customer data by having your clients PrePay a Print or Package Deposit, you must Export the PrePay CSV file first before you can move-on to the step below on Adding Data. Please see our Prepay Credits/Deposits Workflow Instructions for more details.)

 

After clicking on the Add/Merge Data Line an Upload Data CSV Window will open, Click On > the Choose File Button to Select the .CSV Data File you are using for this project. After you have selected your file, Click On the Upload File Button.

 

 

A new Map Fields window will open and must be confirmed before your .CSV file can be uploaded. If your .CSV file headers match the OPS fields your data will map automatically. However, if they do not match it is especially important for you to click on the drop-down arrow next to the field name to match your .CSV Data column to OPS’s. 

Please note: Passwords are an integral part of OPS’s ability to deliver individual password protected galleries to your client’s. If your data does not contain a Password column with data, the OPS software will automatically assign a password to each subject line required. Requesting Passwords via OPS is easy, simply click on the drop-down arrow in the Password Box and select the Generate Passwords line. Doing this will enable OPS to create a password for each subject’s gallery.  

 

After Mapping your data fields, Click on the Import Data button.

 

After your data has been Imported, it can be viewed on the project’s Subjects page. (See photo below.)

Note the Password fields now contain Auto Generated Passwords so OPS can create individual galleries.

Printing Paper QR Codes

Go to your project’s Subjects Tab and click on the Subject Actions drop down arrow. > Once the Subject Actions window opens, Click on the QR Codes / Barcodes line.

When your QR Code Page opens, Click on the Format Drop Down Arrow to select the type of page format you would like to print out. The Sort and Filter Buttons on the left side of the page will allow you to print your data in the exact order you require for your project. (Note you can also Download a .CSV file of this data for your records or  if you need to print out a custom format using Avery Printing software.)

 

Sample QR Code Printouts

OPS 1 & 2-Up QR Code or Custom 4-Up Avery QR Code per Page 

Custom Layouts can be created at: https://www.avery.com/software/design-and-print/

 (Important: Please be sure to frame your QR Code(s) in your camera to a minimum of 50% of your file size.)

 

  

 

Post Photo Day Paper QR Code Workflow

After you have completed photographing your project’s day's shoot, we recommend you review, cull, color/density adjust, and Photoshop your camera files. Please make certain you have an QR code image in front of the first photo of each subject. If you are missing or misfired a QR Code image you can simply reshoot the missing (same) QR code. Then rename the new QR Code Image so the number of the new (missing) QR Code image will line up in front of the subject’s first image. (Note: Please be sure to include the QR Code Images when you post your project onto OPS. Our software will automatically filter out the QR codes images before your gallery goes live.)

After you have completed your post photo day file review, you will now be ready to post your images to your project on Order Pix Suite (OPS). See details below………

 

Uploading your QR Code Project to Order Pix Suite

Important Note Regarding QR Code Green Screen Background Projects

Before uploading your QR Code images, please double check to make sure your Green Screen project is set up correctly. Your project should have a Background Set selected in the Options/General Tab section of your project. Also if you plan on ordering ACI Green Screen Knockout Services, it’s Critical you select the YES Extract Green Background button in the Image Processing Tab before posting your images. Lastly as always don’t forget to click on the Save button to save the changes you have made. 

Group Photos: If your project requires Group Photos to be printed and inserted to your print packages, the Group Image File Names Must Be Included in your Original .CSV File Upload. Please see the Auto Group Photos at the end of these instructions.

Next select the Image Processing Services you want applied to your image files

• Global Color Correction
• Individual Color Correction - $0.10 per file

Then please remember to Update Project Settings. 

 

Uploading your QR Code Project is done using the same method as all our online image and data postings. Go to your project’s Subject Page and click on the Subject Actions Dropdown Arrow. > Next select the Add / Merge Image Files Only option line.

 

Now on the Add / Merge Images page you just opened, Click on the Select Images Files to Upload button, Navigate to your QR Final Images Folder and Select all the images you need to post to your OPS Project. Then Click on the Open Button. 

Group Files Note: If you are requesting Auto Group Matching with your project, you can include your Group Images files in the same folder as your QR Codes and Individual Images. A QR Code is not required for your Group Photos, OPS’s software will automatically match the Group File Names to each student as long as your Group file names match the Group File Name in your .CSV file.

 

A New Uploading Page will open and display your project’s uploading status until all the files are posted. 

After all your images have been uploaded, your Project’s Subject window will open displaying all the images you posted and assigned to the appropriate subject. We recommend you double check a few subject images to make sure the names you photographed have images attached. We also suggest you Login to a couple of Galleries to make sure everything looks and works as expected, especially your prices.

Special Note to Green/Gray Screen Photographers: Green/Gray Screen Knockout Projects will not be available for Ordering or Viewing until your files are extracted and reposted to your project. An email notification will be sent to you as soon as your files have been knocked out and reposted to your Project's Subject page. 

 

 

Your Project is Now Online

 

 

Paper QR Code Auto Matching Groups 

If your project requires Matching Individual Images to Groups or Classes, we recommend the following steps to ensure OPS will automatically match your Group/Class Photos to each child correctly.

Typically, the school or organization you are photographing will have the Grade, Homeroom, Teacher, or Team names already entered in the Excel file they give you before your shoot. It is important you identify which field name will be photographed for the project’s group images so you can plan accordingly. If the group names are not included as part of the data the school sends to you, we strongly recommend you ask the school for a new Excel File with the group information field included. Doing this ahead of time will save you time and stress from having to match up your group photos manually after the shoot. 

Recommended Workflow for Auto Group Matching

The sample school data below displays normal school shoot data with the Teacher’s Column being used for the Group Names. After shooting your group photos, we recommend you re-name each Group file the same as the Teacher’s name along with a .JPG (Important! Each file must have a .jpg at the end.) 

As you can see in the data sample below, the School Project has been sorted by Teacher’s names. The Group file names are named the same as all the Teachers. Sorting and naming your Group’s in this manner will insure each child will be matched up with their group photo automatically by the lab when your orders are printed.

This method will also work if your school is using Grades or Home Rooms for their Group Photos. In the Group Name Field, simply re-name your files 005.jpg for grades or 0191.jpg for Home Rooms to get the same results. (Window users should always pad their number filenames with at least two zero so your files sort in the correct sequence.)

(Note: If you are an inexperienced Excel user, check out this YouTube Video on Filling Down Column Data: Auto Fill Data.)

 

After you are finished including your Group Image files names to your School’s .CSV file, you can now proceed to the Adding Data to Your QR Code Project section located on Page #3 of this document. 

 

 

After you upload both your Individual and Group Image files, your project Subject Page will display both the individual and group files in the appropriate student galleries.

 

Congratulations, your Groups Files are now matched to each subject!

 

 

Proceed to Auto Crop Images (if needed) in OrderPix from the Subject Actions menu

(See Auto Crop Instructions for Details)