Batch/Proof Project Setup

Before you Begin: The instructions below have been written specifically for OPS accounts using an outside vendors image match software, such as PhotoLynx's Flow software. Your project should have already been photographed and the subject images matched to its data and (if required) groups matched to individuals. Your data and Images should be all set to be posted to OPS for client purchases. 

If you are seeking out software for a project requiring image matching and OPS online posting, we recommend you review our Paper QR Code for Image Matching, Mobile Device QR Code for Image Matching, or Opticon Image Matching software to see which program fits best for your studio. 

The following instructions are intended for studios requiring a Proof Project (multiple images of the same subject) and Batch (Volume) Printing. Our Proof Project workflow is not recommended to be used in conjunction with PrePays. 

OPS New Users: If you are a new user of OPS, you should have your Stripe account setup completed and Stripe’s Live Keys pasted into your OPS payment page. Also we recommend you have your OPS price list setup and ready for ordering before going live with your project. 

Getting Started

Please double check your .CSV file’s data and make sure it contains a minimum of the following data columns, First Name, Last Name, Ticketcode and or Student ID, Image Name (with .jpg extensions).  Teacher, Grade, and Homeroom columns are optional, but we do recommend having data in the Teacher or Homeroom columns depending on how you are shooting your Group Photos. Also getting the parent's email addresses of every student in the school's data is critical. Most studios that use OPS’s email marketing program for notifying parents about their child’s photos being available online for review and purchase essential. 

Creating a Batch/Proof Project

Login to your OPS Admin Page and Click on the Projects link and then Click on the Add a Project button.

Complete Your Projects Info Data

In the next window fill-in all the project data fields that apply to your project and then Click on the Save All Tabs Button at the top of the page.

Uploading your Data and Images 

Note: Whether you use QR Codes or Opticon Barcodes. this step involves matching your images and data.  We recommend you review the QR Code or Opticon Barcode Image Match Instructions before proceeding with this step.  

Next Click on the Subjects link, then the Subject Actions dropdown link, then select the Add/Merge Subject Data and Images line.

Now Click on the Add Data and Images Button

Next Map your Data Fields & Click on the Import Data Button

(Note: The Password & Student ID are both mapped as the Student ID. If you desire  you can also use the Ticketcode Column in the Password field.)

Next Select your Image Files to Upload

Double Check your Image Processing Setting to Select File Color Correction Options.

Next Click on the Select Image Files to Upload….

After Clicking on the Select Image Files to Upload, browse to the folder containing your images and Highlight all the images you need to upload. Then Click on the Open Button.

When all your Images are Posted, OPS will open your project’s Subjects Page where all your images and data will be displayed.

We recommend you Login to one of your subjects to make sure your project is set up and displaying correctly.

Congratulations, your project is Online and ready for ordering!