Names List App Image Match Workflow Overview 

OPS's Names List App for Image Matching Workflow is our fastest and most advanced way to shoot volume projects that require data*. Studios using our Names List software can download their client's data directly to a cell phone or tablet, confirm the subject they are shooting with a simple touch of their mobile device's screen and then shoot their subject as many times they like, and then move on to the next subject and repeat the sequence until they have competed their shoot. After the shoot, back at their studio, the photographer or staff member will load the SD card(s) used at the shoot into the project's Subject's Action Image Add Image Files module. Your files will automatically be assigned to everyone photographed the day of the shoot and placed into individual galleries. 

Getting Started

A special note to studios that are using OPS's PrePay service: The setup sequence for Names List Image Matching on PrePay projects is slightly different. You must Convert your PrePay project first before completing your Names List App setup. After you have finalized the Project's PrePay Conversion, you can then follow along with the instructions below.

If you are new to OPS and your project is going to be a Proof/Batch or Individual Order Mode Project, we recommend you CLICK HERE to follow the Setup Instructions or contact ACI Customer Service or your Studio Consultant for setup assistance*. (*Feel free to call if you just need a refresher as well. We're here to help!)

When setting up your OPS Project for the type of Image Matching you will be using, please be sure to click on the OPS Names List App radio button.

Now go to the Subjects tab to setup your Names List App............

Next on the Subjects screen, navigate down to the QR Code at the bottom of the list. The QR Code is a link to your Mobile Device Names List. To open your Names List App Window, you can either click on the "Mobile Names List App" Link located above the QR Code, or using your mobile device (Phone or Tablet) open your camera and scan the QR code to open the "Mobile Names List App" Link to open the App. (See image blow)

Using the camera on your mobile phone or tablet, you can scan the QR Code at the bottom of your project's data list to open the project's Mobile Names List App. 

When scanning your project's QR code, a Yellow button containing a URL line will appear, touch the button with your finger to activate your device to open your project's Cloud App.

(Note: If you have not previously logged into your OPS account with the mobile device you are using, you will need to enter your OPS Account Number and Password the first time you login to your App. (You will only need to do this once per device.)

Cloud App Image Matching Icon Functions

Red Camera Icon - Click to SYNC your App & Camera for Image Matching

Green Camera Icon - Confirming Camera #1 is SYNC to your APP

Blue Magnifying Glass for locating Individual Names

Blue Add an Individual (or Group) Icon

Blue Group Icon for Auto Matching Individuals to Groups

Syncing Cloud App and your Camera 

After your Mobile Device opens your project's cloud app, you will see the first subject's name displayed on your screen, along with a Red Camera icon long with your other app icons. The Red Camera Icon indicated that your project's Mobile App is not Synced to your camera. Touch the Red Camera Icon with your finger to Sync your Device. 

A list of available Cameras will now open up on your screen, please select a Camera Number for Linking by touching the camera number with your finger. (We recommend selecting each Link Camera Number in sequential order 1-9.)

If you are working with multiple photographers, we recommend you assign each camera the same number you select for Syncing. (A simple post it-note will do.) You must not have more than one camera assigned to a Camera Sync Number. 

Now after you have selected a Camera number to link to, press your finger onto the Circle of Green Arrows. 

Next take a photo of the Blue Sync button while simultaneously Tapping the Blue Sync button.

It is critical you Save this Sync Image File for Uploading with files taken at the shoot, as it will be used to Sync the camera's time with the photo from the shoot. 

Important Note: This is a Time Stamp Process, any changes to the camera's internal Date or Time throughout the process will result in additional hours of manual image matching. 

Now after you photographed your Sync Image, a message window will open asking if you have taken your Sync photo. Please Click on the OK button in the message box so our server can flag the image as your Sync scan. 

Now Click on the Red Close Button to return to your Subject Screen.

Your Subject screen will be displayed on your mobile device, please note your Camera Icon is now Green with a #5 next to the camera. This means your device is now Sync as camera #5 or whatever camera ID number you decided to use.

Now note the name displayed on your screen, if this is the name of your first subject you are going to photograph, you need to click on the White Activate This Subject button. Your mobile device will give you an audible beep to confirm the subject listed is activated and the White Button will change to a Green button and display Active. 

You may shoot as many exposures as you wish of any subject, when you are ready to shoot your next subject, simply click on the Blue Magnifying Glass Icon to open a list of all the names you have listed in your data file for the shoot. (See additional information below on navigating your App's Icons.

(Note: You can tap or swipe the left and white arrows highlighted below to quickly select the next or previous subject to be photographed.)

As soon as the Green ACTIVE button is displayed, you are all set to photograph the subject being displayed on your mobile device. Take as many photos as you need, all of them will be flagged automatically to your Subject's data when you upload your images into your computer. 

How to search for a subject

To Open another subject's name to photograph, simply click on the Blue Magnifying Glass icon, a new names box will open on your screen where you can either select a new subject listed, or type in the search box the first few letters of the new subject's last or first name. When the name you are searching for appears, tap on the name and your screen will automatically switch to your new subject. Click on the Active button of the new subject, your mobile device will beep, and your Green Active button will be displayed. After you're finished shooting your subject, repeat the steps until you have completed your shoot.

Sample Searching for a subject's name by typing the first few letters of the subject's name for activation. 

The Yellow Refresh Subject Button is used when a newly added subject (usually at your shoot) can't be found. The refresh button will reload your names list, and your new subject will appear. 

Adding an Individual to your Subjects Shoot List.

To Add a new subject to your shoot list, click on the Blue Plus Person Icon, the Add Subject window will open. Type in the needed subject information to the appropriate fields and click on the Add Subject button. 

(Please note, it's not critical to enter all the information listed in the box. The first and last name along with teacher or homeroom, team, etc. is necessary so you can ID their photographs and deliver them. Error and omissions can be corrected in your OPS Admin's Subjects screen by clicking on their Edit button. 

Adding Groups to your Subjects Shoot List

*Important Note! Please review the Photographing Groups with the Cloud App before working with this option. Failure to follow our Shooting Group Photos procedures correctly could result in your Group Photos not being Tagged for delivery with your Subjects packages.  

Shooting and matching your client's photos to their group photos has never been easier! We three methods of adding Group data to your project's .CSV file. (Don't worry, it's much easier than it sounds!)

The first is by appending (adding) data to your project's subject's data. The 2nd option is adding your group names when shooting your project. Both methods are handled the same way when shooting your subjects, you will simply assign (Tag) the group name on your mobile device when they are being photographed.   

Method #1 For projects that have not been uploaded to an OPS project. (The Project has not been Photographed)

Simply add the Group Names to your .csv file and then upload the revised .csv file (with the group names) to your project. If your .csv data has already been uploaded, do not reupload everything again, use Method #2!

Please review the .csv file columns below carefully and copy the format for your project.

Group Columns 

First Name: > Enter the word Group, must always be entered in Frist Name column only.

Last Name & Teamname > Enter the Team Name in BOTH Columns

Method #2

Projects already uploaded with your individual's data, but without group names. (The Project has not been Photographed)

New Data File: Create a new .csv file containing the First Name (Group) Last Name (Group Name) and Teamname (Group Name)

The Group Info for this data file will look exactly like the data you entered for Method #1 except the only data in this file will be the group info, no individual data. Name and save your new .csv file, then upload the file via your project's the Subject list using the Add/Merge Data only line. Once again, do not reupload everything again, just your new group data only should be uploaded. (Nothing else should be in the data except the group info.)

Below is a sample of Group Data included in your Subject Data screen. Note the group images will only appear once after you shoot your project. Each subject will be tagged to the correct group at the shoot.

Method #3

Adding Groups at your Shoot, before shooting your individual photos. The steps for adding Groups (or Teams) to your projects shoot data on a mobile device is very similar to Adding a Subject to your shoot data. The Critical difference is the First and Last Name along with the Team Name is handled differently.

Click on the Blue Plus Person Icon, the Add Subject window will open. Type in the word Group in the First Name field, Type in the Team Name in both the Last Name and TeamName fields. Now Click on the Add Subject button to add the team's name to your data.

(Please note, in the sample below we are using a Teacher's name as the group name because that's how the groups are organized. You can use any group or team name needed to identify the project's groups/teams. 

Only Add the word Group in the Frist Name line and Group Names in the Last Name & Teamname Fields

Sample Subject Data without Group Names

Subject Data with Group Images Added

Activating Groups for your Shoot 

After you have added your project's Group Names to your Subject Data in OPS, you will be able to Tag the appropriate Group Photo to all the individuals you will be photographing. 

Before you begin shooting your project with groups, you must setup your Group Names in your Mobile Device App so are 

Tagging Groups to your Subjects at the Shoot

Tagging Groups